01Who is responsible for your data
Future Leaders Network Limited, trading as GlobalFutureNetwork, registered in England and Wales under company number 12144242, 18 St. Cross Street, London EC1N 8UN, United Kingdom, is the controller of your personal data. You can reach us about privacy at customersupport@globalfuturenetwork.com.
02What we collect
- Identity and contact details: name, email, WhatsApp number, date of birth, gender (optional), nationality, country and city.
- Background: your current status, university or organisation, field, education level, English level, LinkedIn or portfolio link and how you heard about us.
- Your application answers: the short essays you write for scholarship categories and any goals you share.
- Travel details: passport status, whether you need an invitation letter, dietary and accessibility needs. For invitation letters we also collect your passport name, number, issuing country, expiry date, travel dates and visa application city.
- Payment information: handled by our payment provider. We receive confirmation of payment and limited details such as the amount and date, never your full card number.
- Communications: emails and messages you send us.
Dietary and accessibility information can reveal health or religious information. We use it only to look after you at the event, and only with your consent, which you give by entering it.
03Why we use it and our legal basis
| Purpose | Legal basis |
|---|---|
| Assessing your application and running the selection | Taking steps at your request before a contract, and performing our contract with you |
| Processing payments, issuing receipts and invitation letters | Performing our contract with you |
| Organising your participation, accommodation and travel support | Performing our contract with you |
| Dietary and accessibility arrangements | Your explicit consent |
| Sending news and deadline reminders | Your consent, which you can withdraw at any time |
| Keeping accounting and tax records | Legal obligation |
| Preventing fraud and defending legal claims | Our legitimate interests |
05International transfers
We are based in the United Kingdom and the event takes place there. Some of our service providers may process data outside the UK. Where this happens we rely on UK adequacy regulations or on the International Data Transfer Agreement or Addendum approved by the Information Commissioner.
06How long we keep it
- Applications that are not selected: up to 12 months after the event, then deleted.
- Participants: up to 3 years after the event, so we can issue certificates and verify participation.
- Passport details for invitation letters: deleted 6 months after the event.
- Payment and accounting records: 6 years from the end of the financial year they relate to, as UK law requires.
07Cookies and your device
Our application form saves your answers in your browser's local storage so you do not lose your work. This stays on your device and is cleared when you submit. We do not currently use advertising or analytics cookies. If we add them, we will ask for your consent first and update this policy.
08Your rights
You have the right to access, correct, delete, restrict or object to the use of your data, to data portability, and to withdraw consent at any time. See our GDPR notice for how to use these rights and how to complain.
09Applicants under 18
If you are under 18 we may ask for a parent or guardian's consent before processing your application.
10Changes to this policy
We will post any changes on this page and update the date at the top.